Formed in 1966 by breaking away from former Punjab, the Green Land of India, Haryana is often praised as the most fertile state in India. Though Haryana still shares its capital with Punjab, it is a world apart with its lush greenery and abundant wildlife. All of this has never deterred the state from becoming one of the popular locations for development and massive residential avenues around NCR.
For those of you planning to take up a place for rent in Gurgaon or rest of Haryana, this page will prove to be a lifesaver. We’ll briefly discuss the know-hows of creating and registering a rental agreement in the state of Haryana.
Procedure For Creating A Rental Agreement In Haryana
- Create a rental agreement draft
- Print the draft on Stamp paper of recommended value
- Place the signatures of Tenant and Landlord on designated places. Signatures of two (2) witnesses must be placed on the agreement too
- Register the document at local Sub-Registrar office
Drafting The Rental Agreement
The conventional way to draft a rental agreement would be to approach a lawyer and telling him your requirements. The lawyer would then prepare a rough draft including details of parties involved and the property up for rent. Clauses requested by both parties would be included in the draft and the final version will be reviewed by both Tenant and Landlord. If found satisfactory, the deed is then printed on stamp paper of due value and the parties involved will place their signatures along with signatures of two witnesses. The document is then registered at the local Sub-Registrar office.
You can also use Online Rental Agreement Service to draft it yourself and get it delivered
Stamp Duty & Its Significance
Like in every state, Haryana too has its set of rules on the value of Stamp duty to be paid to the state. For rental agreements, the Stamp duty is –
- 1.5% of the annual rent+deposit, if the term of the lease is below 5 years.
- 3% of the annual rent+deposit, If the term of the lease is 5-10 years.
No emphasis is needed on the importance of paying the appropriate Stamp Duty. In case a dispute arises and Court finds out that the required Stamp Duty was not paid, parties involved may have to pay up to ten times the value of normal Stamp Duty.
e-Stamping in Haryana – e-Stamping is a fairly new concept in Haryana. It was introduced recently, March 2015 to be precise. This e-stamping system is yet to replace the conventional stamp papers sold by treasury /banks. This e-stamping system is run by the State Govt. and is different from the one operated by Stock Holding Corporation of India (SHCIL).
Currently, the traditional stamp papers are going to be more widely available than their electronic counterparts.
Registration & Its Importance
Handling legal matters can be tedious, more so if they were done in a botched up manner. Registering a document with the local Registrar office provides you the following benefits.
- A registered document will be in the public domain, this means that cases of frauds and forgeries are prevented
- Registration proves that the document was actually prepared and signed by the parties mentioned in it
- Document registrations ensure transparency and clarity of matters
- Once a document is registered, liabilities and debts or other feuds about the property will not be hidden
In Haryana, the registration charges are as follows –
- INR 5000/- for upto 5 Lakhs
- INR 10000/- for amounts 5-10 Lakhs
- INR 15000/- for amounts 10-25 Lakhs
- INR 25000/- for amounts above 25 lakhs
Documents to be presented by the Owner for registration –
- Original proof of ownership or title to property
- Two (2) passport size photos
- Aadhar card or its receipt while applying for it is mandatory
- Govt issued ID proof – driving licence, voter’s ID, passport etc
- The rental agreement printed on the Stamp paper of due value
Documents to be presented by the Tenant for registration –
- Two (2) passport size photos
- Aadhar card or the receipt received while applying for it, if the person is Indian. If the person is a foreign national, then his/her original passport is required.
- A board resolution/ authorisation letter from the company mentioning the person’s right to register the lease, along with the company seal, if the tenant is a registered Company
- If one person represents another person for the registration, then a Power of Attorney deed shall be presented.
Types Of Rental Agreements Typically Used
Like in most states in India, Haryana too has three types of rental agreements.
- 11- Month Agreement – Such agreements are often signed for residential purposes alone. The duration is typically for 11 months. As its less than a year, most parties skip registration and/or notarization. Such agreements can be renewed with the consent of both parties at the end of the term.
- Commercial Agreement – Signed almost exclusively for business purposes, commercial leases vary greatly in both structure and terms. They are often signed for longer periods of time and the formalities are much different from that for residential leases.
- Long Term Lease – Signed for residential needs, long term leases often quote years as the term of the lease. They involve larger sums of money and do not involve monthly rents in most cases.
Important Clauses To Include In Your Rental Agreement
No matter how much you trust your tenant/ owner, omitting important clauses in your rental agreement is like leaving a ticking bomb unattended. Here’s a list of clauses you must never forget to include in your rental deed.
- Rent, deposit and maintenance charges: These must be discussed in advance and mentioned clearly in the agreement to avoid future confusion.
- Permission to keep pets: Some Landlords dislike the idea of animals inside their property. Tenants are advised to discuss this with the owner before you sign the deed.
- Consequences of late payments: When the Tenant refuses to make payments on time, the Landlord is free to charge a penalty for each day that the payment was delayed by. This penalty should be spelled out in the contract to ensure that the Tenant is aware of it.
- Food habits: Landlords belonging to some religious groups sometimes have difficulties accommodating a Tenant who consumes non vegetarian food or alcohol or other particular items. If there is a such a condition, the Landlord must make sure that it is included in the deed.
- Lock-in period: Lock in period refers to minimum duration in which neither party can terminate the contract.
- Overstay: If the Tenant continues to occupy the premises even after the contract term is up, the Landlord may find it difficult to evict such a Tenant. To prevent this, include the overstay clause which will clearly spell out the consequences of overstay.
Things To Keep In Mind While Renting
Many a things are overlooked by both tenants and landlords while entering into a rental agreement. Most often, they result in all kinds of epic disputes and unpleasant scenarios. To avoid most of them, here’s what you need to pay attention to.
- Authenticity of the owner – Middlemen often meddle with property matters and may pose as actual owners. Make sure that the guy pretending to be the owner actually has the documents to prove it.
- Receipts – Collect receipts for whatever payments you make. Starting from the token advance to monthly rent, everything must have a receipt, otherwise you will have nothing to prove that you did pay such charges to the owner.
- Painting and maintenance – It is a common practise to deduct painting charges from the deposit amount at the time of vacating the house. However, if the house was not freshly painted while it was handed over to you, the landlord does not have the right to deduct painting charges from you. Be aware of this fact.
- Registration – As discussed earlier in this article, the importance of registering the agreement cannot be overlooked. Unless your deed is registered it can only serve as collateral evidence should a dispute arise.
- Notarization of Rental Agreements – Contrary to popular belief, notarization and registration are two very different things. A notarized document is not the same as a registered document. That said, notarization is not mandatory.
Security Deposit – Security deposit is usually collected in advance is a sum that is refundable. It is usually returned to the tenant while he/she vacates the premises and hands over the keys. The norm in Haryana is collect 2-3 months of rent as security deposit all though some landlords may ask for more. The trend varies from city to city. Big cities like Chandigarh, Faridabad, Gurgaon etc may demand higher amounts. Smaller amounts may be charged in cities like Panipat or Yamunanagar.
Token Advance – This is a fully refundable amount collected from the Tenant before the contract is even created. The idea is to book the property for the Tenant and thereby prevent the Landlord from letting other potential tenants developing an interest in the
Make Rental Agreement Online in Haryana
LegalDesk offers excellent pre-drafted, lawyer verified, ready to use rental agreements which can be accessed from anywhere in the world. You can simply log on to our website and create one in a matter of minutes.
To create a rental agreement with us –
- Select the form for rental agreement
- Fill in details of tenant, landlord and property intended to be given on rent
- Review and print the soft copy provided to you or opt for delivery of stamp paper printed version
- Place signatures of tenant, landlord and two witnesses
- Register and local Sub-Registrar office
What Is A Rental Agreement?
In this fast paced world, where mutual trust is dwindling, you must secure any property-related agreements by means of a legally binding contract in an acceptable format and a rental agreement is no exception.
Whether you’re a landlord owning a property or a tenant looking to rent a property, it’s important that you make use of a valid rent agreement format inclusive of all the important clauses that can serve the purpose of a reference document for all the parties involved. The rent agreement should be error-free to protect the interests of both the parties and the document should serve as a collaborative evidence in case of a dispute.
Use our easy to navigate interview questionnaire, fill in the required fields and you will have the most up to date rental agreement ready to print in minutes!!! At the end of this process, we will also tell you what you need to do to make this agreement legally valid.
When To Use Rent Agreement?
You can create a rental agreement by using our easy and error-free rent agreement format in the following scenarios:
- While letting out or renting a house, apartment or commercial space for rent.
- To have a formal written agreement with your landlord or tenant.
- To document & enforce general and specific clauses
- To register the agreement with local authorities
What Does A Valid Rent Agreement Should Cover?
The important points to be covered in a rental agreement are as below:
- Rent and Deposit
- Maintenance, Electricity and Water Charges
- Damages, Repairs and Alterations
- Tenant’s Responsibilities
- Owner’s Responsibilities
- Lease Termination & Extension
- Miscellaneous Clauses
How To Make It Enforceable And Legally Valid?
Once you’re ready to print the document, follow the checklist below for an error-free agreement.
- The document needs to be printed on Stamp Paper of a recommended value.
- Ensure both the parties (landowner and tenant) sign at the bottom of each page and at the end.
- Signature of the witnesses along with name and address.
- Include details of fixtures and schedule of the property as an attachment.
Frequently Asked Questions (FAQs)
1. What happens if I rent without an agreement?
There needs to be a legally valid documentation of the terms and conditions of the rental agreement. The lease agreement or rent agreement needs to be in a specific format as per certain convention and laws.
Failure to have a rent agreement signed by both the parties will lead to legal inefficiencies in the case of a dispute.
2. What is the stamp duty denomination?
A stamp duty paid rental agreement is considered a proper and legally valid document, has evidentiary value as it is admitted as documentary evidence in courts.
The rental agreement draft should be printed on a stamp paper of suitable stamp value according to the Stamp Act of each State to make it legally valid.
3. Why is a rental agreement only for 11 months ?
It is rather a convention that is being followed by landowners to seal rental/lease agreements only for 11 months to avoid registration of the agreement with the local competent authorities.
A rental agreement exceeding 11 months in tenure should be mandatorily registered to make it executable under the Registration Act of India. To avoid these formalities, agreements are made for 11 months and extended as per mutual consensus of the parties involved.
4. Can landlord visit the premises without tenant’s permission during the term ?
No, not without permission of the tenant. The landlord and/or his associates have all the rights to visit and inspect his property during the term of the rental agreement. This clause should be documented in detail and sufficient notice should be provided by the owner to the tenant before visiting.
5. Is the rental deposit paid at the time of signing the agreement by the tenant to the landlord strictly 10 months of rental value?
There is no specific provision under rental laws on the initial deposit amount. 10 months advance is more of a convention that is being followed. In cities like Bengaluru, landlords usually charge 10 months deposit upfront, but the same can be 2-3 months in Hyderabad. One can always negotiate.
6. If I am renting an apartment, am I obligated to pay the maintenance charges?
This is valid. The charges paid towards maintenance are generally for up-keeping the apartment complex and maintenance of common facilities like clubhouse, swimming pool and others, in addition to the salaries paid for security, housekeeping etc.
Generally, the occupant (tenant) of the flat is liable to pay the maintenance charges as he would be utilising the common facilities. Otherwise, the owner can pay the maintenance charges to the association and collect it from the tenant.
But all these terms should be mentioned in the agreement.
7. What would be the notice period for early termination of the rental agreement?
Generally, it’s anywhere between 1 to 3 months to either parties to vacate or be asked to vacate the premises. This clause needs to be clearly documented in the rental agreementwith a common consensus.
8. Is the tenant allowed to make structural and cosmetic modifications to the property while the rental agreement is in force?
The tenant shall not make any modifications to the structure without the prior approval of the landlord. Any acceptance to make changes should be written and signed to avoid any conflicts or disputes in the future.
9. Should rental agreements be notarised?
No. In India, it is not mandatory to notarize a rental agreement.
10. Can I make a Rental agreement after I move in?
Yes, you can make the agreement during the lease period, but make sure that the landlord and the Tenant are trustworthy. Always make any lump sum payments through cheque or net transfer, since there is no agreement immediately. But within one month, try to get the agreement done. It is very risky to continue for the whole term without the agreement. So, if your landlord is refusing to make the agreement even after one month then it is advisable to stop paying the rent and move out.
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